Wireless conference systems have gradually entered the public eye, ranging from national summits to small and ordinary offices, and more and more companies are purchasing wireless conference systems. Here are 8 things to consider when purchasing a wireless conference system.
1. Does the conference system sound natural?
The conference system should improve the clarity of the conference room to avoid hearing fatigue of the delegates. To achieve this, the conference system should produce natural sound at a comfortable sound level. Before making a decision, be sure to compare, preferably side by side. Poor listening quality or unnatural sounding systems can irritate delegates and defeat the purpose of the system.
2. Wireless conference systems require high-quality batteries
Obviously, no wires means battery power is required. Make sure that the battery of the conference system can continue to supply power normally during the conference, preferably for more than one conference.
Important to understand: Batteries with older technology will deplete faster over time due to the "memory effect". So it's better to choose Lithium-ion (Li-ion): it suffers little or no "memory effect" and can be charged before being fully discharged.
3. Select the appropriate wireless technology for the conference system
There are two main technologies for wireless conferencing: radio frequency (RF) and infrared (IR). Choose the most appropriate one (or both) depending on how your conferencing system will be used.
4. Is the conference system compatible with wireless LAN?
In most cases, RF-based systems offer the most flexibility. However, from an IT management perspective, it is important to understand how the new system integrates with the existing (wireless) infrastructure.
Look for a system that offers a large number of channels in the 2.4GHz and 5GHz frequency ranges to help you with channel planning. In this way, meetings can run smoothly without restricting WLAN usage.
5. The conference system is managed during the conference
Check which tools can be used to monitor the system without interfering with the meeting. Ask yourself the following questions:
Can you see the frequency of the system? Is it possible to move to another frequency during a meeting without attracting the delegate's attention?
Can I see the condition of each battery during the meeting?
Can a microphone that was accidentally turned on be turned off remotely?
6. Understand the minimum available configuration of the conference system
The wireless conference system has at least an access point or base station, and a wireless representative unit. But some systems also require another central unit and additional software for control. Make sure you know the full configuration required. A proper full configuration can avoid unnecessary budget costs.
7. Limitations of the conference system
Take the time to understand the limitations of the system. Know what the system can do to get the hang of it. But thinking in the opposite way, that is, considering the limitations of the system, this can lead to unexpected things. Consideration of the limitations of the conferencing system at this point can avoid trouble if requirements change, or if important aspects of the initial list of requirements are overlooked.
8. Support from conference system manufacturers
One thing we all like to ignore but must remember: systems are electronic and can fail. When something goes wrong, make sure you can get reliable support from your supplier.